Title:  218 Day Secretary (Registrar)

FLSA Status:  Non-exempt

Classification:  Educational Support Personnel

Immediate Supervisor:  Building Principal

 

Waterloo Schools is an equal employment opportunity/affirmative action employer.

 

Job Summary:  This position is responsible for performing general secretarial duties, preparing reports and maintaining records as required, greeting and attending to the needs of visitors (staff, parents and students) to ensure the efficient and smooth operation of the office/building.

 

Hiring Specifications:

Education

Certification

Experience

Skills, Knowledge & Abilities

Technology Requirements

 

Supervision of Others:

 

Personal Contacts:

Job Duties:

  1. Creates and maintains an open and welcoming office and building environment by providing exceptional customer service to students, staff, families and the public.
  2. Performs clerical duties as directed by the principal and building administrative staff.
  3. Operates office equipment as needed.
  4. Answers the telephone and assists callers accurately and efficiently.
  5. Prepares outgoing mail; sorts and distributes incoming mail.
  6. Updates IC with all needed information.
  7. Obtains address verification for changes.
  8. Scans data into IC and sends documentation to ESC.
  9. Assists with official enrollment.
  10. Process requests for records.
  11. Process drop classes and transfers.
  12. Assists with student conduct forms.
  13. Answers questions regarding enrollment and boundaries. 
  14. Assist with IC portal setup. 
  15. Maintains accurate records and prepares reports as requested.
  16. Maintains confidentiality of all records and information.
  17. Performs other duties as may be assigned.

 

Physical Requirements:

   

NEVER

0%

OCCASIONAL

1-32%

FREQUENT

33-66%

CONSTANT

67%+

A.

Standing

 

X

   

B.

Walking

 

X

   

C.

Sitting

     

X

D.

Bending/Stooping

 

X

   

E.

Pushing/Pulling

 

X

   

F.

Reaching

 

X

   

G.

Climbing/Stairs

 

X

   

H.

Driving

 

X

   

I.

Lifting 

 

Up to 25 lbs.

   

J.

Carrying

 

Up to 25 lbs

   

K.

Manual Dexterity Tasks

       
 

    Telephone

   

X

 
 

    Computer

     

X

 

    Other

       

L.

Working Conditions

       
 

    Inside

     

X

 

    Outside

 

X

   
 

    Extremes in temp/humidity

 

X

   

 

Additional requirements:  Successful completion of post-offer drug screening and physical as well as background check.

 

Terms of Employment:  218 - day contract per Board policy and administrative guidelines.

 

Date Last Revised:  2/9/2022